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[LOWONGAN] di Borneo Orangutan Survival Foundation
Kamis, 11 Oktober 2018 | 15:34

[LOWONGAN] di Borneo Orangutan Survival Foundation

Posisi: Admin Officer
Deadline: 15 Oktober 2018

General
Main Tasks: Organize and manage all administrative tasks and activities, including managing the daily schedule of the Chairman and the CEO.   Providing general administration support required by BOS Foundation staff.  Develop and maintain good relationships with BOS Foundation internal and external staff, donors, government partners and visitors on all levels.

Job Description
- Provide administrative services to the BOS Foundation including the Chairman and CEO
- Scheduling internal and external meetings and appointments, including venue arrangements
- Maintaining Chairman and CEO’s calendar
- Maintain a comprehensive filing system for the Chairman and the CEO
- Coordinating and arranging the Chairman and CEO’s visitors and personal guests
- Taking minutes in meetings as required
- Screening all incoming letters, papers and documents, prioritise for action and follow up
- Liaison with Human Resources particularly in relation with departmental personnel and recruitment requirements
- Responsible for travel arrangements (flights/ visa’s/ accommodation) for all BOS Foundation Head Quarter staff both domestic and overseas trips and organising travel itineraries
- Drafting, finalizing and distribution of letters as required by the BOS Foundation HQ and programs
- Filing all incoming and outgoing letters
- Drafting MoU’s when required
- Correspondence with researchers, the BOS Foundation Scientific Advisory Board and undertaken collaborative coordination with Program’s regarding the researcher requests / applications
- Correspondence with guests, donors, visitors wishing to visit the BOSF HQ or programs
- Assisting guests with their logistics whilst staying in Indonesia (accommodation, travel, tickets, etc)
- Responsible for stationeries in HQ, organizing, filing and controlling stock of stationeries collaboration with finance bureau
- Translating documents as required (Bahasa Indonesia to English and vice versa)
- Other duties and tasks as and when assigned
 
Qualifications & Skills
- The candidate should either be graduate from business administration or other related field
- Minimum 2 (two) years relevant work experience in administration
- Familiar with Travel, Ticketing
- Able to communicate oral and written in English and Bahasa
- Ability to work independently and effectively in high-pressure, fast-paced environment and handle multiple tasks simultaneously
- High levels of proficiency in Microsoft Word, Excel, PowerPoint, and internet applications
- Demonstrated strong analytical and problem solving skills
- Builds and maintains effective relationships, with the team, colleagues and external partners
- High standard of personal and professional integrity
- Showing maturity, Fast Learner, responsible, self-motivated, flexible and adaptable
- Must exhibit a flexible work attitude: the ability to work productively in a team environment and a matrix organization which requires , as well as independently, and the ability to meet unexpected demands
- Excellent time management skills

How to Apply
Interested applicants should send their CV and cover letter to hrd@orangutan.or.id with the email subject line ADMIN OFFICER POSITION (before 15 Oktober, 2018)

6 days ago |